We are a Data Controller of your information.
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
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CCIF Cyprus is committed to positive social change through supporting vulnerable and marginalised communities – including but not limited to persons with disabilities, low socioeconomic status, refugees, asylum seekers, LGBTQI, and any persons facing discrimination.
The Child Protection Policy outlines CCIF Cyprus’s commitment to protecting children and young people. CCIF Cyprus’s safeguarding policy is part of our commitment to preventing and protecting children from abuse and promoting environments where children can be in safe spaces and their rights sustained. The organisation’s contact with children and young people is primarily through our various educational and sports programmes and events. Contact with children can also occur through our participation in events organised internally or by third parties in Cyprus and in Europe.
This policy outlines how CCIF Cyprus seeks to fulfil its duty not to put children and young people we come into contact with at risk of harm (from our staff members, associates, or volunteers) and how we respond to concerns about child abuse. In doing so, we are also in line with guidelines and standards issued by the government and the EU, such as the Keeping Children Safe. (2014). Child safeguarding standards and how to implement them. https://ec.europa.eu/info/sites/default/files/standards_child_protection_kcsc_en_1.pdf
This policy applies to: Anyone representing or acting on behalf of CCIF Cyprus, including all staff members, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events, and projects. All children and young people regardless of gender, ethnicity, disability, sexuality, religion or geographical location.
CCIF Cyprus aims to protect and prevent children and young people from harm by: Implementing a safe recruitment policy and procedures for everyone working with and for us.
Having a Code of Conduct: Working with Children and Young People that is known to all staff members, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects. Ensuring all staff members, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events, and projects are aware of our safeguard policy and responsibilities under it. Assessing our work concerning safeguarding and putting in place measures to reduce and prevent harm to children and young people in all that we do. Putting in place procedures for reporting and responding to specific child protection concerns and breaches of the child and young people safeguarding standards policy. Having a designated person at CCIF Cyprus.
Human Resources: CCIF Cyprus places clear responsibilities and expectations on its members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects and supports them to understand and act in line with these (responsibilities and expectations). During the recruitment and selection stage of a new member joining the organisation, all reasonable steps are taken to detect anyone unsuitable for having contact with children and young people and identify those with qualifications, skills and competencies to promote the best outcome for their roles. These steps include all CCIF Cyprus members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects. During the recruitment stage, all applicants are asked to: Present a clean criminal record Can provide up to two references (not family members) who are away and confirm their experience and suitability to work with children and young people.
Code of Conduct: Working with Children and Young People CCIF Cyprus’s Code of Conduct: Working with Children and Young People gives clear rules for behaving when working with children. It applies to everyone working at CCIF Cyprus, including CCIF Cyprus members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects. CCIF Cyprus expects those working with us or representing us to show high standards in their personal (out of work) contact, as well as professional (in-work) contact with children. Actions or inappropriate behaviours that cause or put a child at risk in or out of office hours will be considered a violation of this policy and treated accordingly. Members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events, and projects must report any breaches of the Code of Conduct: Working with Children and Young People that they see or become aware of, or concerns that they might have about any inappropriate adult behaviour around children and young people.
Breaches of the Code of Conduct: Working with Children and Young People by members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects will result in disciplinary action. The Code of Conduct: Working with Children and Young People will be shared with all members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects of CCIF Cyprus.
Visitors: Any external visitors intending to teach, train, or present any educational materials to the children and young people participating in activities of CCIF Cyprus must read and sign the CCIF Cyprus Child Safeguarding Policy. Additionally, a copy (either digital or hard copy) of the European Child Safeguarding Standards will be sent to them before they arrive at the CCIF Cyprus premises. The staff member responsible for leading a visitor to the premises is responsible for seeking advice from the Board or Managing Director and risk assessing the type of visitor. Visitors will always be accompanied by a member of staff or volunteers from CCIF Cyprus and never leave the children and young people unsupervised. Visitors will be made aware that Photographs or videos of children and young people should not be taken or posted without the parents’ or legal guardians’ written consent. A record of all external visitors will be kept to record the names and dates of all visitors to the CCIF Cyprus’ premises who will come in contact with children and young people.
Children’s photographs/videos and information The safety, dignity and rights of children and young people are a priority in our work. All members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects must comply with the following: Obtained a signed consent form from the child’s or young person’s parent or legal guardian for taking photographs or videos and using them. Children must be appropriately clothed and not depicted in poses that could be interpreted as sexually provocative. Photographs, videos and written materials should not include any identifying information such as their names, school locations or home or else an adequate justification and consent are e provided. In an activity involving only one child or young person participating, the two-adult rule will be followed, meaning a minimum of two staff members will be present throughout the activity.
Consent: At the beginning of each program, all parents/guardians receive a registration and consent form for personal data relating to their child/children (e.g., photography and publication of photographic material and video), which must be signed and returned to CCIF Cyprus. At the beginning of each program, all children and young people are informed verbally that during the program, photographs and or videos may be taken from time to time and shared on the organisation’s publications and communication and social media platforms, provided that consent was given. In the event of the children and young people participating in the programmes of CCIF Cyprus visiting another school or venue, or organisation for a project, a separate consent form (similar to the one included in the registration form) will be created with all the project information for all parents and or guardians to be signed before our visit. Any web/digital/social media forum linked to CCIF Cyprus will be monitored to ensure that children and young people do not place identifying information about themselves (or else adequate justification and consent provided). CCIF Cyprus’s staff will remove any such information as soon as they are made aware of it. Personal data of children and young people and their families (full name, contact details, location etc.) must be kept secure and shared only with those who need to know this information, always following applicable legislation (exception will only occur when or adequate justification and consent provided). This information is kept in password-protected files or restricted access to the organisation’s staff members, associates, volunteers, interns, ambassadors, consultants, supporters, and visitors. All signed consent forms, reports and information related to child and young person protection must be kept secure and protected by the Board and marked as confidential. In the case of email, communication with such documents should also be marked as confidential.
Reporting and responding to concerns: CCIF Cyprus will always act upon reports about children and young people at risk of harm in the best interests of the children and young people and our core concern and guiding principle in all actions.
Awareness: Members of staff, associates, volunteers, interns, ambassadors, consultants, supporters and visitors to our premises, events and projects will become aware or show concern about a child and young person at risk. They will be made aware either from another person, direct disclosure by a child or young person, through their own observations of a child or young person, or the behaviour of an adult (e.g., breaching the Code of Conduct: Working with Children and Young People).
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
www.ccifcyprus.com does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.